The most powerful construction accounting software for managing projects and contracting operations. It seamlessly integrates the engineering department with the company's financial and administrative departments to ensure full control over project execution. Gain complete oversight of site operations, track financial and administrative deviations, and manage costs, advances, expenditures, and project invoices by linking the BOQ with actual execution. The system also provides project performance indicators (KPIs) for data-driven decision making.
Double Click ERP’s Construction Accounting Software stands out by seamlessly integrating all departments within a construction company. It ensures automatic document flow through a workflow tailored specifically to the needs of contracting businesses. This enables full control and oversight of all project expenditures and allows for highly accurate performance measurement at minimal cost. Its comprehensive and flexible design makes it the best construction accounting software in its class.
By aggregating data from all the above departments, a construction company can simplify its operations with a 360-degree view of its activities. This comprehensive approach enhances efficiency, transparency, and collaboration in project management, making it more profitable by eliminating guesswork in decision-making.
When construction companies search for software to manage their operations, they don't just seek typical accounting software; they look for specialized construction accounting software that integrates all departments and sections within the company to achieve efficiency, comprehensive control, and performance quality.
1 Bill of Quantities (BOQ)
2 Work Item Pricing
3 Price Quotations for Clients
4 Client Contracting
5 Execution Plan
6 Execution Plan Distribution
7 Work Quantification & Progress Percentage
8 Client Invoice Registration & Approval
9 Subcontractor Contracting
10 Subcontractor Invoice Registration & Approval
11 Project Performance Indicators
12 Project Profitability
"To simplify the workflow for engineers, the Double Click program offers many tools that help in the successful implementation of the program as quickly as possible"
Quickly proceed with your work on the Double Click program for contracting accounting without wasting time, and benefit from a ready guide for work item components. All you need to do is select the item model when registering the Bill of Quantities or when pricing, and the program will automatically calculate the cost of the item.
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Don't worry about the prices of materials needed for work items. Just select the pre-prepared and updated price list from the Needs Department to automatically upload the raw material prices.
You can copy an entire project or some of the work items to a new project. You can also copy distribution quantities from one execution phase to another without any effort.
In just a few seconds, upload your project's Bill of Quantities from an Excel file to the program.
The Bill of Quantities is the first step in registering a contracting project on the Double Click program. It includes work items, item codes, units of measurement, and item quantities.
To simplify the work and enhance performance, you can import all bid items, which may exceed 1,000 items, from an Excel file in just seconds.
Bill of Quantities is registered in a hierarchical structure, allowing you to define the main item and its sub-items.
You can copy the Bill of Quantities from another project.
You can export the Bill of Quantities to Excel.
Select and link each item to its component model to simplify the work when pricing the Bill of Quantities, as all item components are automatically inserted.
With Double Click, pricing work items does not exclude any cost element (materials / equipment / labor / manufacturing / direct expenses / indirect expenses).
Did you know that Double Click for Contracting Accounting is the only program that contains a single window with a comprehensive analysis of all work items, including the cost elements, prices, and all expenses, as well as profit, taxes, and other variables to determine the selling price to the client before the contract.
1- Item costs for materials, equipment, manufacturing, labor, and direct expenses, including:
2- Indirect expenses
3- Determining the desired profit margin for all items or variable based on item type
4- Calculating taxes and insurances on the project and work items
5- Defining emergency and risk percentages to arrive at the selling price for the client
You can create multiple pricing options for the same project due to various variables (negotiation with the client / competitor entering the project / change in material prices).
Final pricing approval that will be converted into a price offer for the client.
Present the price offer to the client, including the Bill of Quantities with the final price (without analyzing the item components, material costs, or profit margins).
Option to apply a discount by percentage or value to the entire offer or specific work items.
Option to add VAT to the price offer.
Ability to modify the print layout for multiple templates.
The contract agreement for the project is the official document between the contracting company and the client, which includes all contractual items, the agreed Bill of Quantities (BOQ), and covers all conditions, payment methods, advance payments, and how these will be deducted from the progress payments, as well as the percentage of work insurance and its deduction from the progress payments.
The approved price offer is uploaded into the contract agreement, with the option to print it using multiple templates along with the contract documents.
The contract specifies the method and percentage for the deduction of advance payments and work insurance, which will be automatically deducted from the progress payments.
Modification of quantities and prices after signing the contract as per the agreement with the client.
Option to temporarily suspend the contract for any reason during execution.
Ability to select the collection method (based on approved progress payments or based on installments of the total contract value).
"The execution plan is the heart of Double Click ERP for construction projects and project management. It distributes work items across project phases in an infinite hierarchical tree structure, followed by actual execution and comparison with the plan."
Automatic distribution of the phase share of work items' components based on the phase quantity. Additional components not considered during pricing can also be added.
Ability to copy and paste phase components to other phases for repeated items across multiple execution phases.
Automatic distribution code for the plan links the phase number to the item number.
Ability to add additional cost elements when distributing the execution plan that were not considered during pricing.
Record the executed work and completion percentages for the construction project items.
Generate cost comparison reports between the planned and actual based on the recorded work completed.
Get details of spending sources for each material or item in the work section, just open the material link to view the details.
"Dear Project Manager, be aware!! You are now fully informed of everything happening in the construction project in real time. Double Click ERP provides you with essential reports that you can access anytime and from anywhere (through any device with internet access). You receive reports that allow you to monitor all project activities throughout the execution phase (overall and by project and detailed work items), which include:
KPI
Efficiency Performance (Schedule Performance - Cost Performance)
Forecast to Complete (Estimate to Complete - Estimate at Complete - Variance to Complete)
Project Analyses (Budget Performance - Financial Progress - Physical Progress)
Double Click ERP features KPIs that provide a 360-degree view of the project at any moment, allowing you to monitor performance and ensure the project is heading in the right direction.
"Integration and coherence are the hallmark of the Double Click software for construction accounting, where control and oversight are applied to the purchasing of materials required for each work item."
Starting from the purchase request, which is loaded from the work items in the execution plan
Then monitoring and approving these requests, resulting in either: - A materials issuance order for available stock in the warehouse automatically - A purchase order under approval for unavailable materials, after which the order is inspected and the materials are received
Then, recording purchase invoices, returns, and payments to suppliers.
Avoid random cash spending and set the appropriate control for that.
Do not allow funds to be spent without specifying the spending party.
The Double Click software for construction accounting excels in tightly controlling all expenditures by linking spending to work items in the execution plan.
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Always monitor the movement and balances of the covenants at the sites and settle them, and determine the direction and settlement of covenants for the project’s planned work items.
Monitor the addition and issuance of project materials, as controlling the movement of materials at the sites is crucial to the project's cost. Therefore, Double Click provides the necessary control to prevent material wastage and sends alerts to supply materials at the required time, contributing to stronger project profitability opportunities.
To execute the required works on time, it is necessary to rely on subcontractors.
Be ready with a categorized list of all subcontractors, divided by the type of work for each and including all required information.
Assign all or part of the work items to a subcontractor.
The ability to distribute the quantity of a single item across multiple subcontractors and specify the item price for each subcontractor.
The ability to assign work items to subcontractors as either labor only or labor and materials, ensuring that items delivered to the subcontractor that belong to the company are accounted for.
Specify agreed-upon deductions such as work security and advance payment deductions.
Specify the percentage of advance payment and work security deductions from the settlement, which will appear automatically when issuing the settlement, along with the payment method for the subcontractor.
Specify contract additions and the method of obtaining them when settling the settlement automatically.
The Owner / Client Extract is the document through which the value of the executed works is calculated and approved by the owner's consultant, including:
1. Quantity of previous / current / total works and completion percentage.
2. All deductions such as advance payment and work insurance deductions in the final extract.
3. All additions such as raises and storage if any.
4. VAT rate and value.
5. Deduction of previously paid amounts to reach the net extract value.
The extract is automatically loaded from the contract agreement.
Recording ongoing extracts until the final extract is reached.
The extract initially starts as a draft, then goes through three internal approval stages before being approved by the owner's consultant to be ready for payment.
The result of the extract affects the owner's account statement as well as the general accounts with journal entries according to the type of contract.
Ability to create multiple print templates.
Ability to export the extract to PDF, Word, Excel, Txt, and Image.
Ability to send the extract to the client via email.
Ability to add discounts or additions when issuing the extract not agreed upon in the contract.
The extract contains the QR code for electronic invoicing.
The Subcontractor Extract is the document through which the value of the works carried out with the subcontractor is calculated, along with deducted amounts such as advance payment, work insurance, and VAT, to reach the net payable amount, including:
Ability to send the extract to the subcontractor via email.
Double Click Contract Accounting Software supports VAT in all documents it affects, such as extracts, invoices, payments, expenses, etc., according to the rules and regulations set by:
1. Egyptian Tax Authority
2. Saudi Zakat, Tax, and Customs Authority
The program contains a direct linking window to send extracts/invoices to the Egyptian Tax Authority and the Saudi Zakat and Income Authority directly. The validity of the documents is checked before submission, and any errors are identified. Additionally, the authority verifies the documents after submission and confirms the submission.
As a result of the financial documents registered in the program, such as the owner extract and subcontractor extract, journal entries are created automatically.
The automatic entries are not posted until they are first reviewed by the financial department and then posted.
Experience is the Key to Success:
Double Click software has over 20 years of experience during which it has developed its training and implementation methodology by training a team capable of understanding, studying, and analyzing client needs very well, mapping out the workflow, getting client approval, and making it the methodology for implementation. Then, the workflow is executed on the program and trained on it to ensure that the client achieves the desired outcome of comprehensive control and smooth workflow between all company departments, maximizing the return on using the program.
The Advantage of Transferring Information from the Source:
We all know that transferring information directly from the source is the best and most effective way to ensure that it reaches the recipient fully, as opposed to passing through multiple parties. Since Click Enterprise is the producer of the Double Click software and has a highly qualified training and implementation team, they train clients directly on the program with optimal performance in the shortest possible time. This is different from most software companies that only provide a service for a program they don't own. As a result, transferring information through multiple parties can affect the quality of training, leaving the client with incomplete information and lacking immediate responses to inquiries, leading to the failure of their implementation training.
You Are Creative, Not Just a User:
Our goal is not to train the user to open and close program windows, but rather to immerse the user's mind with the contents and tools of the program, diving into the finer details, so they become creative in applying the program, not just a typical user.
Ready-to-use Guides:
Based on our 20 years of experience with construction companies, ready-to-use guides are provided, such as (Item Guide, Account Tree, and Work Items Models), which vary according to the company/institution's activity. Having these guides ensures that the training is practical and includes actual application of the program.
Outstanding Import Tools:
The program contains import tools for importing guides from Excel files, allowing automatic uploading of all client, supplier, contractor, and item data into the program in just seconds.
Get Trained While at Your Work Site:
Due to the tight schedules of project engineers and the difficulty of gathering in one place for training, we made sure that the program training is online, allowing all engineers to train at their work sites through the internet, using the latest remote communication methods according to a specified training schedule with days and content. Online training is different from in-person training because it ensures full commitment without disruptions or delays, and it offers flexibility in adjusting and modifying training hours.
Recorded Training Sessions:
Training sessions are recorded as video files, and the client can keep the training videos to refer to whenever needed.
Report for Each Training Session:
A report is signed for each training session, detailing the training conducted, the names of attendees, and their signatures on the report. This helps ensure that the client knows who received the training and the status of the training progress according to the training schedule.
Application During Training:
The training team follows up on the users' application of the program during training, answering all inquiries to ensure the work proceeds correctly according to the approved training plan.
The training schedule was arranged by Double Click's training consultants with their 20 years of experience working with construction companies to ensure the schedule aligns with the flow of documents between departments and sections of construction companies.
The training schedule should be followed as it is, without modification, to ensure the desired goal of the training is achieved, which is the 100% successful implementation of the program.