Contracting

Contracting companies accounting program Double Click ERP is the only contracting accounting management program that combines both a comprehensive and very accurate analysis of all contracting accounting items and complete flexibility in use, due to the reliance in building the contracting accounting program on the experience and efficiency of the largest contracting and project accountants in the largest contracting companies. Taking into consideration the experience of engineers specialized in the same field so that the contracting accounting program is comprehensive and flexible, which made it the best contracting accounting program

The contracting accounting program is linked with the rest of the Double Click ERP programs to get a complete picture of the project with all the technical, financial and administrative aspects. This interconnection makes you obtain system reports at any moment without the need to repeat work or wait for deportation to other programs

Linking the contracting accounting program with the general accounts program to automatically create the entries resulting from the contracting movement without the need to re-register them in the books of accounts

Linking the contracting accounting program with the receivables and payments program

Linking the contracting accounting program with the warehouse program for disbursement and addition to projects and business items

Definition and description of bidding cases, pricing, bid review, and reasons for review

Create and define bids

Defining the types of contracts for bidding as well as for subcontractors

Determining the types of additions and deductions associated with projects and determining the impact of each of them on the extract, the value of the business and the general accounts

Definition and distribution of project items into total items and sub-items in a multi-branched and infinite tree form

Complete follow up of subcontractors

Create an infinite directory of subcontractors for customers, suppliers and subcontractors that includes all the data required when registering contracts and extracting reports

Make an estimate study for each project before starting it, to use this study when comparing the implementation and the estimate

Create an executive plan and link it with business items to determine the time and cost of each item, and then identify deviations from the estimate

Printing of all parts of the documentary cycle from within the program for all phases of the project and its implementation, such as bids, contracts, extracts, receipts, daily entries and account statements.

The bid is recorded with specifying the bid type (external - internal), specifying the project owner, the responsible manager, the general consultant and the specialized business consultant, and recording the text of the project description summary.

Listing and describing the bid items in the form of an infinite tree branch, specifying the unit and quantity of each main or sub-item, adding any notes specific to each item, and specifying the type of item (basic - new).

Determining the documents required for the project, such as the commercial register and building permit.

Record the addresses of the project as well as the addresses of the owner's correspondence.

Record any project notes, if any.

Search for registered bids by date - bid number - owner name - bid status.

Printing the registered bids while changing the printing format to suit the company's models.

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The bid is priced by uploading the bid previously registered, with the aim of saving time and not repeating data entry. The categories for each item are added, taking into account the direct and indirect expenses included in each item, raw materials, equipment and labor, as well as determining the percentage or value of profit for each item, which results in reaching the selling price offered by the offer to the customer.

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Based on the bid pricing and after reviewing the pricing and approving it, it is converted into a price offer for the client, the owner of the project, with an explanation of the offer status (new - final) as well as the review status of the price offer (first - second review - ........) and the reason for the review is also clarified. . It is noted that the price offer includes only the text of the item, unit, quantity, price and value, with the absence of all cost and profit data in order to present this offer to the owner (client).

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Based on the approval of the price offer submitted to the client, the contract is signed to start implementing the project, taking into account the time and to reduce the effort. The contract is loaded through the price offer and added to it:

Display condition and type

Contract release date

book contract number

Initial receipt date

Final Receipt Date

Total Contractual Value Value / Ratio

Downpayment

You can also print contracts, including all project data, for your reference when necessary.

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Extracts may be in progress throughout the life of the project, and it may be a final extract at the end of the project, which is a claim (invoice) submitted by the contracting company to which the project is assigned to the owner (the attribution / client). In it, the net value of the extract is calculated based on what has been implemented and taking into account the previous implementation and the adjustments associated with the items subject to the extract from deductions such as business insurance and from additions such as items that arise after signing the agreement contract and the percentage of completion signed by the consulting engineer.

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The executive extract is called that it appointed the contracting company on the project and its implementation stages. It does not differ much in its contents from the current or final extract, but it contains some analytical data for each item such as item cost, selling price and profitability. It is also an internal extract that is not provided to external parties, but it is a permanent indicator throughout the project period To compare the implemented and planned for each project item.

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Extracts may be in progress throughout the life of the project, and it may be a final extract at the end of the project, which is a claim (invoice) submitted by the contracting company to which the project is assigned to the owner (the attribution / client). In it, the net value of the extract is calculated based on what has been implemented and taking into account the previous implementation and the adjustments associated with the items subject to the extract from deductions such as business insurance and from additions such as items that arise after signing the agreement contract and the percentage of completion signed by the consulting engineer.

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You can contract with subcontractors and assign them to carry out some or all of your work on the project.

You can also divide one item in the bid into more than one subcontractor.

When issuing a contract with subcontractors, you can change the prices of the items by adding a percentage or value to the customer's selling price as a profit margin.

You can re-divide the single project item into sub-items with new names in proportion to the sub-contractors.

You can also record additions to the subcontractors contract and also record deductions associated with the contract.

Agreeing with subcontractors to carry out the works in a total (cut) or analytical way.

Register and print the subcontractor contract from within the program.

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Based on the implementation of the works assigned to them by the subcontractors, they must submit current extracts to obtain their financial dues, taking into account what was previously spent on the works.

At the end of the project, a preliminary handover report is made and the final extract is submitted until the rest of the dues are disbursed, the works guarantee is released, and the percentage of completion is reserved.

Therefore, DoubleClick ERP Contracting Accounting Software helps you to:

Recording the extract of the subcontractor (current / final) based on the executed works.

Upload the extract data based on the contract signed with the subcontractor.

Specify the type of abstract in progress or final.

Recording of the extracted additions or deductions.

Recording the executed quantities to reach the current quantities automatically, taking into account the previous quantities.

Determining the percentage of completion based on the consultant's receipt of the items in the abstract.

Determine the percentage/value of the ramp, if any, as well as the response to the previous ramps.

Based on the registration and keeping of the subcontractor extract, the subcontractor's account statement will be affected and the daily entries will be created automatically.

Printing the extract of the subcontractor and controlling the form of printing in proportion to the contracting company.

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